Last updated: 24 April 2026
1. Introduction
This privacy policy describes how the Pacific Islands Roundtable ("PIRT", "we", "us") collects, uses, and protects personal data through this website.
2. Information we collect
We collect: information you provide (registration, contact form submissions, newsletter sign-up, PIELA nominations); usage data (with consent — anonymous analytics via Google Analytics 4); and technical data (IP, browser type, referrer).
3. How we use your information
To deliver site features (registration, agenda, bookmarks); to send service emails (confirmations, password resets, newsletters you subscribe to); and to improve the site via aggregated analytics.
4. Cookies
See the Cookie policy for details. We do not set non-essential cookies before you opt in.
5. Sharing your data
We do not sell your data. We share with service providers (mail, hosting) only as needed, under contract, and never for marketing purposes.
6. Your rights
You may request access, correction, deletion, or export of your data — contact us. EU/EEA visitors have rights under GDPR; Pacific visitors are covered by the equivalent regional protections.
7. Data retention
Registration data is kept for 7 years (audit). Newsletter subscriptions until you unsubscribe. Analytics data 14 months max.
8. Security
We use HTTPS, encrypted database backups, and access controls. Despite our care, no internet transmission is 100% secure.
9. Contact
Questions? Email the PIRT Secretariat via the contact form. Final legal text supplied by PIRT/SPREP legal — .
1. Who we are
PIRT is a coalition of Pacific intergovernmental, NGO, academic and donor partners. The Secretariat at SPREP (Apia, Samoa) is the data controller for this site.
2. Data we collect
Information you provide (forms, registrations, nominations) and information collected automatically (server logs, anonymised analytics).
3. How we use it
- To provide the service you requested.
- To administer the site and the conference.
- To meet legal obligations.
- To prevent abuse.
4. Sharing data
We may share data with member organisations, service providers (Stripe, Mailchimp, hosting), donors (aggregate only), and authorities where legally required.
5. Cookies
See the Cookie Policy for details on cookies and tracking technologies.
6. Retention
Newsletter records: until unsubscribe. Conference registrations: 7 years (financial records). Submissions: 3 years post decision. Server logs: 90 days.
7. Your rights
GDPR-aligned: access, correction, deletion, withdraw consent, complaint to a supervisory authority. Contact privacy@pirt.org.
8. International transfers
Data may be processed in Samoa, Fiji, New Caledonia, Australia and France (mail provider). Standard Contractual Clauses are used where required.
9. Contact
SPREP Secretariat, PO Box 240, Apia, Samoa. Email: privacy@pirt.org. Biodiversity Coordinator: bd-coord@pirt.org.
10. Changes to this policy
We will post updates here and notify newsletter subscribers of material changes.